All data submitted to the Open Research Calendar is stored securely and processed using the services listed below. The following licenses apply:
Event data submitted to the Open Research Calendar is subject to CC0 1.0 Universal
Open Research Calendar software and code is licensed under Creative Commons Attribution-NonCommercial 4.0 International
Privacy policy for relevant external services:
| Service | Privacy Policy | Additional Information |
|---|---|---|
| Privacy Policy | - | |
| Make | Privacy Notice | Terms and Conditions Sub-processors |
| Open Collective | Privacy Policy | - |
| Royal Mail | Privacy Notice | - |
| Sinch MailGun | Privacy Policy | Terms of Service |
Automated Monthly Newsletter & Transactional Emails
We use Sinch Mailgun as our email service provider to send out our monthly newsletter and essential transactional emails (e.g., confirmations or notifications). To facilitate this, we securely transmit only the recipient’s email address and a system-generated universally unique identifier (UUID) to Mailgun. No other personal data is shared. Sinch Mailgun acts as a data processor on our behalf, and their services are governed by their own privacy policy and terms of service (see links above).
Event Data
The Open Research Calendar collects event data from users who submit events. This data is stored securely and is publicly available on the Open Research Calendar website. The data includes:
- Event title
- Event description
- Event date and time (start and end)
- Event location
- Event URL
- Timezone
This data is used to create a public calendar of events related to open research. The data is stored securely using Google Services (links to their policy are above).
Social Media
If you follow the Open Research Calendar on any of our social media accounts, you will have already agreed to their specific Privacy Policies. We do not have access to your personal data on these platforms. We only have access to the information you choose to share publicly, such as your name and user handle. We do not use this information for any purpose other than to communicate with you about Open Research Calendar events and updates.
Data use specifically for distribution of Open Research Calendar merchandise:
As part of the Open Research Calendar merchandise program, we collect the following information:
- Name
- Address (Street, City, Country, Postcode)
This information is used to send merchandise to users who have requested it. The data is stored securely using Google Services and deleted after the merchandise has been posted.
Data Retention
We retain event data indefinitely to maintain a comprehensive record of all events submitted to the Open Research Calendar.
We retain user data for as long as necessary to fulfil the purposes outlined in this policy.